JOB PURPOSE • Working closely with the Regional Accountant for Revenue and Receivables, with the objective to achieve accurate and timely revenue and billing for the monthly management accounts for schools within the Americas region. • The position is responsible for the maintenance and management of the Accounts Receivable and Billing Solution for the USA schools. • This position manages a centralised/automated AR shared service solution and AR solutions within the schools / business units. • This will provide support to schools through training and assistance with technical and procedural questions and queries. • This position may also manage the full aspects of accounting for designated schools or business units as required/requested to do so.
JOB RESPONSIBILITIES Month-end & Forecasting • Prepare monthly AR accrual journal entries and supporting schedules for month-end close. • Develop and maintain monthly AR forecasts in coordination with Finance leadership. • Create ad hoc reporting to support reforecasting and budgeting activities, including insights on billing trends, timing of collections, and outstanding balances. • Analyze actual vs forecasted AR balances and provide clear variance commentary. • Support IFRS 9 compliance by compiling and analyzing AR aging data for Expected Credit Loss (ECL) modeling and reporting. • Assist with quarterly ECL calculations, including segmentation, aging categorization, and risk-based provisioning inputs.
Reconciliations & System Integrity • Perform weekly, monthly, and quarterly reconciliations across Salesforce, Nav BC, and ISAMS to ensure consistency and data integrity. • Investigate and resolve discrepancies in contract values, invoice status, and receivable balances. • Support reconciliation of student records during re-enrollment cycles.
Reporting & Analysis • Generate regular AR reports for Finance leadership and school business offices. • Maintain dashboards and supporting analytics to track AR KPIs and collection trends. • Ensure timely delivery of AR data to support internal reporting and financial decision-making. • Create and maintain AR dashboards, aging reports, and cash collection tracking summaries. • Support collections by providing account analysis, preparing follow-up reporting, and coordinating with school-based teams on high-risk accounts.
Training & SOP Support for School-Based AR Staff • Develop and maintain SOPs for AR-related tasks at the school level. • Provide onboarding, systems training, and ongoing support for AR Specialists at individual schools. • Act as the primary liaison for school-based AR staff to ensure alignment with shared services processes and system protocols. • Monitor compliance with SOPs and recommend improvements or retraining as needed.
Collaboration & Stakeholder Engagement • Serve as a resource to school business offices for AR inquiries, discrepancy resolution, and system guidance. • Support contract and enrollment reconciliations during peak enrollment periods. • Assist with boarding and agency contract oversight, including billing reconciliation and commission tracking.
Audit & Compliance • Prepare audit-ready documentation for AR-related schedules and reconciliations. • Respond to internal and external audit requests for data, backup, and explanations. • Ensure AR processes are executed in compliance with internal controls and accounting policies.
Projects & Process Improvement • Recommend and implement improvements in AR processes, reporting, and forecasting models. • Participate in system upgrades, data validation efforts, and user testing for AR-related functionality. • Take ownership of ad hoc finance and reporting projects assigned. REQUIREMENTS Skills, Knowledge and Experience • Bachelor’s degree in Accounting, Finance, or related field. • Bilingual desired but not essential • 3+ years’ experience in financial reporting and general accounting, with experience in AR for raising credit notes and invoices and reconciling GL to Subledger • Extensive experience with Excel and PowerPoint • Knowledge of accounting systems required; Microsoft Dynamics 365 Business Central (Navision) experience a plus • Must have strong written and verbal communication skills • Outstanding attention to detail • Relationship builder, comfortable interacting with others • Willingness to “roll up your sleeves” to complete projects • Public accounting background is a plus
Personal Attributes • Ability to work to tight deadlines and able to prompt others to ensure deadlines are achieved • Adaptable to working in a fast paced, ever-changing environment • Ability to work under pressure and remain calm • Self-motivated and enthusiastic • Must be a team player, willing to help and be flexible • Continually strive for improvement
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