Position Summary:
• We are seeking a highly organized, detail-oriented Construction Program Manager to oversee the administration and execution of a large-scale remediation program. • This role requires a self-starter with exceptional Microsoft Office Suite proficiency, outstanding documentation and contract management skills, and the ability to coordinate closely with general contractors, track costs, and provide regular executive-level reporting. • The successful candidate will thrive in a fast-paced environment with heavy administrative demands and a strong emphasis on accuracy, follow-through, and process efficiency.
Key Responsibilities:
• Manage day-to-day administration of projects across multiple sites. • Prepare, send, and track construction contracts; follow up to ensure timely review and execution. • Maintain detailed records and filing systems for all project documentation, contracts, and communications. • Track project costs in Excel, updates, and progress in coordination with internal teams and contractors. • Schedule contractors and monitor deliverables to ensure projects remain on time and within budget. • Maintain a MS Project schedule to estimate the amount of time left until project completion. • Maintain a database of key documents like Statements of Work, Purchase Orders, AHJ sign off as we need to have rigorous recordkeeping
• Use Microsoft Excel and other Office tools to build reports, trackers, and dashboards for internal use and executive updates. • Schedule and lead meetings with business executives to provide project updates and cost analysis. • Generate and deliver regular status reports to senior leadership, highlighting key milestones, risks, and budgetary updates. • Ensure rigorous attention to detail throughout the projects • Communicate clearly with contractors, building owners, fire departments, etc.
Qualifications:
• PMP certification or equivalent required. • Minimum 8 years of experience in construction program or project management, with an emphasis on contract administration and cost tracking. • Ability to understand (at a high level) the technology and system designs utilized for Firefighter Air Replenishment Systems • Ability to read construction drawings and confirm system design details – looking for potential issues or errors that need to be remediated • Proven ability to manage high volumes of administrative work and documentation with precision. • Expert-level proficiency in Microsoft Office Suite. • Exceptional organizational and time-management skills. • Strong written and verbal communication abilities; comfortable presenting to senior executives. • Experience working on remediation, infrastructure, or multi-site construction programs a plus.
Key Competencies:
• Extreme attention to detail • Proactive and highly organized • Contract and documentation accuracy • Effective multitasking under tight deadlines • Professionalism in written and verbal communication • Financial and cost-tracking acumen
Fire Solutions Warranty Program Manager • Under general direction, the Fire Solutions warranty program manager will lead remediation and product quality or product replacement projects. • The program manager will work with multiple functions including quality / warranty, sales, finance, legal, customer service and support, engineering, product management, and marketing / communications. • The program manager will be responsible for developing project plans and executing against those plans including meeting timelines, staying within program budgets, holding resources accountable to tasks, and communicating program status to stakeholders.
Principal Duties
• Defines resources and schedule for project/program implementation • Plans and schedules project deliverables, goals, and milestones • Define, sponsor and deploy process improvements to improve program/project execution and overall quality/customer satisfaction. • Coordinates monthly executive project reviews and interfaces with all levels of management on all aspects of planning, scheduling, organizing, directing and controlling of their respective projects. • Works closely with Technical Services, Product Management and Engineering organizations to develop product strategies and remediation strategies (as needed). • Establishes and maintains an effective system of communication with all program stakeholders • Lead project teams & facilitate team meetings & agenda; ensure common understanding of deliverables and open issues for each project phase. • Execute program management and project management task consistent with son client global standards • Create strategies for risk mitigation and contingency planning.
Qualifications
• Bachelor degree (MBA preferred) and 10+ years program management experience in a product manufacturing industry • Experience in construction management, working with general contractors / mechanical contractors, and managing detailed budgets. Familiarity with procurement / purchasing processes, scheduling installation / services, and managing scorecards desired. • 5+ years supervisory experience overseeing large scale projects and project managers • Project Management Accreditation (APMP, PMI, Prince 2 or equivalent) preferred. • Demonstrated ability to oversee multiple projects of team/SME, developed internal/external relationship, established cross-team partnership. Experience leading large complex cross-functional programs. • Advanced program management skills in complex business environments, including ability to coordinate multiple teams in various locations and time zones. • Deep project management experience managing large-scale implementations. Must possess extensive knowledge and expertise in the use of Project Management methodologies and tools. • Demonstrated leadership skills. Strong negotiation and team-building skills with the ability to create consensus around decisions and mitigate conflicts among different teams. • Professional communication skills required at all levels. Must be able to interact and impact senior leadership. Excellent command of verbal and written communication (English). Effective presentation style for all levels of stakeholders. • Strong problem solving, decision making, issue analysis and resolution skills. Highly organized. • Demonstrated ability to manage competing priorities with internal clients. Ability to work well in a fast paced multicultural global work environment. • Demonstrated ability to work with multiple stakeholders and manage competing priorities with internal clients. • Passion for leading teams and implementing change. |