Description:
Specific Responsibilities: • Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. • Answering phone inquiries, directing calls, and providing basic company information • Arranges sometimes complex travel arrangements both domestic and international including accommodations, detailed itineraries, and all correspondence related to arrangements as needed. • Plans/organizes and implements events such as meetings, business luncheons, client dinners and employee team building activities. • Extensive Calendar Management skills a must. Manages executive’s schedule to reflect current objectives and acts as liaison for executive team. • Prepares agendas, reports, presentations, and tracks data, as well as maintaining one drive files and correspondence for meetings; and recording in TEAMS channel. • Attends staff meetings as determined by leader and tracks action items from those meetings. • Handles confidential information; and becomes a trusted member of the team. • Prepares information and research for executive needs.
Must Have: • 5+ years of experience providing administrative support to senior-level leaders • 5+ years of experience with Microsoft Office Suite (Word, PowerPoint, and Excel) • 5+ years of experience scheduling appointments/updating calendars and coordinating travel • High School Diploma or GED
We Value • Associates Degree • Ability to maintain strict confidentiality • Proven capacity to be effective in a complex global business environment. • Excellent Verbal, written and interpersonal communications skills, highly organized. • Highly dependable and trustworthy and able to manage conflicting priorities and deadline. • Able to meet monthly deadlines and perform timely execution of projects with high visibility to leadership • Self-Starter Individuals who are motivated and do things before being asked by others or forced to by events. • Ability to focus on important information and identify key details. • Acts with a sense of urgency. • Professional and courteous communication.
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