BASIC FUNCTION • Client is seeking a detail-oriented temporary employee to support document management, scanning, and printing operations across multiple departments. • This role will play a key part in our document digitization efforts, while also assisting with the production of job bags and employee name plates. • The ideal candidate will be comfortable working with confidential information, possess strong organizational skills, and be willing to learn specialized printing and engraving equipment. ESSENTIAL DUTIES & RESPONSIBILITIES Essential Duties and Responsibilities • Scan, organize, index, and electronically file documents for multiple departments. • Ensure scanned documents are accurately labeled, stored, and maintained according to our records retention initiative. • Print and assemble job bags using plotter equipment. • Create and print employee name plates using automated engraving equipment. • Maintain document control and filing accuracy. • Assist with copying, printing, and other administrative tasks as needed. • Follow company procedures regarding confidential and proprietary information. • Maintain a clean and organized work area. • Support additional clerical and administrative projects as assigned. • Soft skills including collaboration across multiple departments. • Adheres to the Company’s Code of Conduct and Business Ethics standards. QUALIFICATIONS • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. • The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. EDUCATION/EXPERIENCE • High school diploma or equivalent required. • Previous office, administrative, records management, or document control experience preferred. • Proficient computer skills, including Microsoft Office (Outlook, Word, Excel). • Ability to learn new software systems and equipment quickly. • Strong attention to detail and accuracy. • Excellent organizational and time-management skills. • Ability to work independently and manage multiple priorities. • Professional communication skills. COMPUTER SKILLS • Proficiency in Microsoft Suite Applications (Word, Excel, Access, and PowerPoint), as well as Internet software and E-mail is required. • Ability to structure scanning, record and file electronically (Windows) WORK ENVIRONMENT • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. • The noise level in the work environment is usually moderate. PHYSICAL REQUIREMENTS • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Ability to lift and carry up to 25 pounds. • Ability to stand, walk, bend, and move throughout the workday as needed. • Ability to handle boxes of documents and archived records. Additional Requirements • Must be willing to sign a Non-Disclosure Agreement (NDA). • Must maintain confidentiality of sensitive, proprietary, and employee information. • Reliable attendance and punctuality are essential.
• Non negotiable skills or experience: We are looking for a dependable, detail-oriented individual who is comfortable performing repetitive scanning and data management tasks while supporting printing and production activities. |